A8.40 Form in which the information may be released

Official Information Act 1982 ss.16 and 17

1. Information should be provided in the way preferred by the individual requesting it unless to do so would
   1. impair efficient administration, or
   2. be contrary to any legal duty of the agency in respect of the document, or
   3. prejudice the interests protected by the withholding provisions of the Official Information Act.
2. Normally, the NZIS provides:
   1. a photocopy of the information requested, including a print of the relevant AMS screens 'copied and pasted' onto a Word document (a copy of this must also be placed on the physical file so it is clear what has been released), or
   2. a reasonable opportunity to inspect documents, or listen to or view recordings, or
   3. an excerpt or summary of the information, if some information is being withheld or deleted from a document.

Effective 01/11/1999