Video — Employer guidance on how to manage access on enhanced Immigration Online

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Kia ora. This short video will guide you on how to manage access on the Employ Migrants page on Enhanced Immigration Online. 

As an employer, you may share access to trusted third parties such as a licensed immigration adviser. 

This will let them view, edit, submit and withdraw an application on your behalf. 

There are 4 levels of access a user could have to employer accreditation items. 

The access is hierarchical. 

If you give access to 1 item, they will also gain access to the items that sit under it. 

Log in and click the Employ Migrants tab. 

Scroll down and you will see 2 sections called Manage My Access and Manage Access to Organisations. 

Each section contains a button that will take you to a page where you can manage access to accreditation items. 

The Manage Access to Organisations page is where the organisation's access administrator can view and remove anyone's 

access to any of the organisation's accreditation items. 

Where there's only 1 user who currently has access at the organisation level, they will be the access administrator. 

This is the case for most employers where there's more than 1 user with access at the organisation level, the user who submitted the most recent employer accreditation application will be the access administrator.

As access administrator, you can remove the access of a person to all employer accreditation items associated with an organisation. 

Select the drop down button in the options column and then select Remove All Access. 

This removes the person's access to every item under your organisation. 

If a user has access to 5 Job Check applications and you want them to access only 1 out of 5 Job Check applications, you need to remove that user’s access to everything in the organisation. 

In this case, all 5 Job Checks, and then share the 1 Job Check application that you want them to access. 

You can also make another person the access administrator. 

This is done from the organisation access section. The person you are making the administrator must already have organisation access. 

To make another person the administrator, select the drop down button in the options column and then select Make this person the access administrator. 

A pop up message then appears. 

An organisation can only have 1 access administrator. 

So if you confirm here, you will no longer be the access administrator for the organisation. 

The Manage My Access page is where users can view and remove their own access to any organisation's employer accreditation items. 

This is handy for licensed immigration advisers, for example, where they are no longer managing an application on behalf of an organisation. 

Note that these 2 pages will show access at the level that was granted. 

For example, if someone in your organisation shares an accreditation certificate it with you, the accreditation certificate access section will show your access to this item. 

Because access is hierarchical, you will also have access to any items under that certificate such as Job Check applications. 

Items that you have created will show application created by in the user with access column.